Productivity & BusinessProofHub
All-in-one project management built to replace five separate tools at once.
ProofHub is a project management and team collaboration platform in the productivity and business category that consolidates task tracking, time logging, file proofing, Gantt charts, and team messaging into a single flat-rate tool. It is used by project managers, product teams, and agency leads at companies with 10 to 200 employees who are managing multiple concurrent projects and find per-seat pricing on tools like Asana or monday.com expensive at scale. The central problem it solves is tool sprawl: most teams end up running a project tracker, a chat tool, a time tracker, and a separate document or proofing tool simultaneously, with context scattered across all of them. ProofHub's flat-rate pricing model is a meaningful differentiator, as it makes the total cost predictable regardless of how many people use it.
Project managers, agency owners, and operations leads at companies with 15 to 150 employees where per-seat project management pricing has become a meaningful line item, or where the team is managing work across more than three separate tools. The clearest signal to adopt it is when the monthly cost of per-seat Asana, monday.com, or Jira combined with time tracking and proofing tools exceeds what a flat-rate alternative would cost.
34% off the Ultimate Control plan lifetime
Subject to partner eligibility criteria. Savings estimates reflect maximum potential value.
ProofHubin depth.
Task Management with Multiple Views
Teams can manage work in table, Kanban, Gantt, and calendar views within the same project, switching perspectives depending on whether they are planning, executing, or reporting. This means project managers and individual contributors can use the view that fits their workflow without using separate tools.
Built-In File Proofing and Annotations
Stakeholders can review files directly in ProofHub, leaving pinned comments and markup on images, PDFs, and design files without downloading them or using a separate proofing tool. This is particularly valuable for marketing and design teams who need structured feedback on creative assets.
Time Tracking and Timesheets
Team members log time against specific tasks and projects directly within the platform, and managers can view time reports by person, project, or date range. This removes the need for a separate time tracking subscription and keeps billable hours connected to the actual work.
Team Chat and Discussion Threads
ProofHub includes project-level discussion threads and a real-time team chat, keeping communication anchored to specific projects rather than drifting into a general Slack channel. This makes it easier to find the context behind a decision weeks later.
Flat-Rate Pricing Regardless of Users
Unlike most project management tools that charge per seat, ProofHub charges a flat monthly or annual fee for unlimited users. For teams with 30 or more members all needing access, this makes the per-person cost significantly lower than per-seat alternatives at comparable feature levels.
ProofHub integrates with Google Drive, Dropbox, Box, and OneDrive for file storage, as well as FreshBooks and QuickBooks for billing and invoicing using logged time data. In a software team's stack, it sits at the center of project execution, reducing the number of standalone SaaS subscriptions needed by consolidating task tracking, communication, time tracking, and file review under a single login.
Commonuse cases.
Managing a client services or agency workflow across multiple concurrent projects
A digital agency uses ProofHub to run 15 simultaneous client projects, tracking tasks, logging hours, and collecting client feedback on design files all in one place. The flat-rate pricing means adding a new client project does not add to the software cost, which matters when margins are tight on smaller accounts.
Replacing a fragmented tool stack for a growing product team
A product team currently using Jira for tasks, Slack for communication, Harvest for time tracking, and Dropbox for file sharing consolidates into ProofHub to reduce context switching and monthly SaaS spend. The Gantt view handles release planning while Kanban boards handle sprint execution within the same tool.
Giving external clients or contractors visibility into project progress
A software company invites clients into specific ProofHub projects as limited-access guests, letting them view task status and upload feedback on deliverables without seeing other internal projects. This replaces the manual status-update emails that would otherwise be sent each week.
Three stepsto activate.
Check eligibility
Each partner maintains independent qualification criteria. We assess your profile and determine which offers you qualify for.
Schedule a briefing
Book a call with our partnerships team to discuss your stack requirements and walk through the activation process.
Activate credits
Once approved by the partner, credits are deployed to your account. Timelines vary by partner.
BearPlex maintains partnerships with leading technology providers to facilitate access to exclusive programs for our clients. All offers are subject to each partner's independent eligibility requirements, approval processes, and terms of service. Savings figures represent maximum potential value and may vary based on qualification, usage, and partner-specific criteria. BearPlex acts as a facilitation partner and does not guarantee approval or specific credit amounts. Offer availability and terms may change at the partner's discretion.
