Finance & PaymentsBILL
Automate accounts payable and expense management so finance teams close faster.
BILL is a financial operations platform in the finance and payments category that automates accounts payable, accounts receivable, and expense management for small and mid-sized businesses. It is used by finance and operations teams at software companies and professional services firms that have outgrown spreadsheet-based bill payment and expense reimbursement but are not yet at the scale of enterprise ERP systems. The core problem BILL solves is the manual overhead of paying vendors and managing team expenses: when invoices arrive by email, approvals happen over Slack, and reimbursements are processed manually in batches, finance teams spend hours each week on tasks that should take minutes. BILL centralizes invoice receipt, approval routing, payment execution, and expense card management in one system with a complete audit trail. Its integration with major accounting platforms means that every payment and expense is synced to the general ledger automatically, reducing the reconciliation work that typically dominates month-end close.
BILL is used by finance managers, controllers, and operations leads at software companies and professional services businesses, typically with 10 to 200 employees, that are processing enough invoices and expenses each month that manual handling is costing significant time. The signal to adopt BILL is when the finance team is spending meaningful hours each week on invoice data entry, approval chasing, or expense report reconciliation, or when the company's existing process lacks the audit trail needed for its first external audit or due diligence process.
Spend $500 and get $500 back with Spend and Expense
Subject to partner eligibility criteria. Savings estimates reflect maximum potential value.
BILLin depth.
Automated Invoice Capture and Coding
BILL uses OCR to extract vendor name, amount, due date, and line items from emailed or uploaded invoices and suggests the correct GL account codes based on prior payments. Accounts payable staff spend seconds reviewing rather than minutes re-entering data.
Customizable Approval Workflows
Finance teams configure multi-step approval chains based on invoice amount, vendor, or department, and approvers receive email or mobile notifications with one-click approval. No invoice is paid without the right person seeing it, and the approval record is preserved for audits.
ACH, Check, and International Payments
BILL executes payments via ACH, virtual card, paper check, or international wire from a single interface without requiring a separate banking login. Teams pay all vendors the same way regardless of how each vendor prefers to be paid.
BILL Spend and Expense Cards
BILL issues physical and virtual corporate cards with per-card spending limits, category restrictions, and real-time transaction visibility. Finance teams eliminate reimbursement cycles and have instant insight into how each department is spending.
Accounting System Sync
BILL syncs bidirectionally with QuickBooks, Xero, Sage Intacct, and NetSuite, pushing every bill and payment as a matched transaction with the correct vendor, account code, and reference. Month-end close is shorter because reconciliation is already done.
BILL integrates with QuickBooks Online, QuickBooks Desktop, Xero, Sage Intacct, NetSuite, and major banks for payment execution, and connects to Slack for approval notifications. In a software company's finance stack, BILL typically sits between the accounting system and the bank, serving as the operational layer that handles the movement of money while keeping the general ledger accurate without manual journal entries.
Commonuse cases.
Processing vendor and contractor invoices for a software company without a full AP team
A finance manager or operations lead uses BILL to receive all invoices in one inbox, route them to the correct approver automatically, and pay on due dates without manual reminders. The company pays vendors on time and avoids late fees without a dedicated accounts payable hire.
Controlling and tracking software subscription and SaaS spend across a growing team
Finance issues dedicated BILL virtual cards to department heads for approved SaaS subscriptions, each with a monthly limit and category lock. Leadership has real-time visibility into recurring software costs without waiting for the credit card statement.
Eliminating employee expense reimbursement cycles after events or travel
Instead of collecting receipts and processing reimbursements two weeks later, employees use BILL corporate cards tied to their name and submit receipts directly in the app the same day. Finance closes expenses faster and employees are not waiting on reimbursements out of their own pocket.
Three stepsto activate.
Check eligibility
Each partner maintains independent qualification criteria. We assess your profile and determine which offers you qualify for.
Schedule a briefing
Book a call with our partnerships team to discuss your stack requirements and walk through the activation process.
Activate credits
Once approved by the partner, credits are deployed to your account. Timelines vary by partner.
BearPlex maintains partnerships with leading technology providers to facilitate access to exclusive programs for our clients. All offers are subject to each partner's independent eligibility requirements, approval processes, and terms of service. Savings figures represent maximum potential value and may vary based on qualification, usage, and partner-specific criteria. BearPlex acts as a facilitation partner and does not guarantee approval or specific credit amounts. Offer availability and terms may change at the partner's discretion.
